11 Best Email Hosting Services That Every Small Business Owner in India Must Know in 2025!

E-mails are not as stale a mode of communication as you might think.  Any small business aiming to establish its product in the market would understand the value of e-mail communication. They not only increase productivity within an organization but also help companies raise brand awareness among the masses.

Lately, many software companies are stepping up to provide efficient and cost-effective email hosting solutions for businesses. Any conscious business owner must have observed the hype around email hosting solutions. In fact, a recent study by the market research firm Fortune Business Insights reveals that the market for email marketing software has been experiencing an average annual growth rate of 11%, globally.

Today, companies are turning towards these hosting solutions to save on their hardware and resources. But how exactly do email hosting solutions help? And which one is the best? Why should one choose email hosting when Yahoo or Gmail can do the same job? — If these are some questions that trouble you, then you must read this article before it’s too late for your business.

What is E-mail Hosting?

Before we begin with this ultimate list, let’s first get to the basics!

What is e-mail hosting?

Email hosting is a service that allows you to use a personalized email address linked to your business or personal domain. Instead of using a generic email service like Gmail or Yahoo, email hosting lets you set up email accounts with your own domain name.

With email hosting, your emails are stored on secure servers, which ensures that they’re always accessible and protected. This service gives you more control over your email settings, such as security features, spam protection, and storage capacity. Additionally, many email hosting providers offer advanced features like shared calendars, file storage, and email forwarding, making it easier to manage communications within a business or team.

Unlike free email services, email hosting offers more professionalism. When you send emails from your domain, it builds credibility with customers, clients, and partners. It also ensures that your communication is reliable, as email hosting services often have better uptime and customer support.

Overall, email hosting helps businesses and individuals maintain a secure, professional, and organized email system, making it a crucial service for managing emails effectively.

Email Hosting Services vs Email Services

Email hosting services are different from free email service providers that you may have used during your school or college time.

Email hosting helps businesses look more professional and trustworthy. While on some email service providers, your business mail ID may look like Sugar&CandyCo@1234.com, on an email hosting that allows you to customize your email address your mail ID may look like info@Sugar&CandyCo.com.

Email service providers also do not have the capacity to handle high-email traffic whereas email hosting services are specifically built to handle huge data traffic.

Handling fraudulent mail that may pose a threat to the sensitive data of your business is the most daunting challenge that you’ll face over time. For such situations opting for a trusted email host with a good security system is better than any ordinary email service provider.

As new members join your business, consumer-based email providers will prove to be more complicated to maintain as compared to email hosting.

Though you can start your business with free mail services, as your business starts to grow, so will your need for better data management.

Hence, it would only be better for all small and growing businesses to switch to a good email hosting service that fulfils their business needs.

To help you sail through this complication, we bring you the best email hosting services that’ll knock your socks off.

11 Best Email Hosting For Small Businesses in India

Choosing the right email hosting service is crucial for your business, as it directly impacts communication, security, and data management. To help you avoid these problems, we’ve put together a list of the best email hosting providers for small businesses in India. Explore the options below and make a well-informed decision for your growing business.

1. Hostinger

The first on our list of the best e-mail hosting providers is Hostinger. This affordable and reliable platform has been providing email hosting solutions to medium and small businesses in India since 2018. Their plans come with antivirus as well as anti-spam check features that ensure protection against any malware. Their 24/7 customer support ensures quality help at any time of the day.

With Hostinger you can also configure your email hosting with Outlook, Apple Mail or any other mail service, automatically. The service also includes an auto-reply feature for times when you or your employees are out of the office or stuck in any other work. Each user will also be able to keep track of all the activities happening in their email account.

hostinger-1

Features Plans & Prices
  • Automation of email communication
  • Easy mail migration from other providers
  • Up to 50 GB storage per user per month
  • Advanced filters to strain out spam mail from other important emails
  • Business Starter at ₹39.00 per user per month
  • Business Premium at ₹79 per user per month

Why Choose Them?

  • Hostinger offers a 30-day money-back guarantee on all their hosting plans.
  • It also provides automatic email backup so that you don’t suffer any loss of data.
  • Custom-based email IDs that’ll let you pick your domain name.

Why Avoid Them?

  • Just like most cloud-based servers, Hostinger is also prone to account hijacking.
  • Its storage may not be suitable for large enterprises.
  • Phone support is unavailable, however, the platform has live chat support 24/7.

2. GoDaddy

As a small business owner, it’s essential to have a professional email address that matches your domain name. GoDaddy offers a wide range of email hosting plans that cater to your business needs. It introduced its services in India in 2012 and since then it has become one of the favourite platforms for businesses. All Business Email hosting plans come with 24/7 customer support, 99.9% guaranteed uptime, Outlook web application, data security and spam filtering, and a 30-day money-back guarantee. GoDaddy’s email hosting services are designed to help you look professional and build trust among your customers. You can get pre-built templates along with the basic WordPress offering or upgrade to managed WordPress.

In addition to the above benefits, you have got GoDaddy coupon codes that can help you save money on their email hosting services. You can use the codes to get 50% off on Email Individual or Team plans for the first year. So what are you waiting for? Choose GoDaddy’s email hosting services and take your business to the next level by creating a professional image and building trust among your customers.

godaddy

Features Plans & Prices
  • Comes with 1 TB secure OneDrive storage
  • Offers World-class data security and spam filtering
  • Works completely fine with the email app of your choice
  • individual plans start at Rs 39 per user/month
  • Team Plan starting at Rs 89 per user/ month
  • Microsoft 365 Online Business Essentials starting at Rs 129 per user/month
  • Microsoft 365 Business Professional starting at Rs 749 per user/per month

Why Choose Them?

  • Boasts high uptime rates, ensuring that your email services are available when you need them.
  • GoDaddy offers competitive pricing plans, making it a cost-effective choice for those on a budget.
  • Offers a user-friendly email hosting interface, making it accessible for individuals and small businesses.
  • Allow you to easily scale your email needs as your business or personal requirements grow, ensuring flexibility.

Why Avoid Them?

  • Some plans come with limited storage space, potentially causing issues for users with high email usage.
  • May not be ideal for those requiring advanced email features and customization options.
  • The interface for hosting domain email services might be a little old and not convenient to many.

3. Google Workspace

Our most trusted Google provides Gmail for businesses along with many other tools, that are sure to fulfil any enterprise’s requirement, in one place – Google Workspace. Formerly known as GSuite, this app comes with software and tools that make businesses more productive.

Along with a customized Gmail ID, you can also get apps such as Google Calendar, Drive, Meets, Docs, Sheets, Slides, and more. With this app, your employees will be able to access their mail from any device—anytime, anywhere. We especially recommend this host for enterprises that heavily rely on Google products for their day-to-day activity.

google-workspace

Features Plans & Prices
  • Unlimited group email addresses
  • Automatic backup, spam protection and 24/7 customer support
  • Up to 5TB storage for each user
  • Sync with other platforms such as Outlook
  • Business Starter at ₹160.65 per user per month
  • Business Standard at ₹864 per user per month
  • Business Plus at ₹1,700 per user per month
  • Enterprise plan details can be enquired by contacting Google’s sales team

Why Choose Them?

  • Their security system is regularly verified by third-party members like ISO/IEC.
  • A cloud-based storage system that ensures data storage convenience.
  • Seamless file and document transfer among team members.

Why Avoid Them?

  • Apps such as Docs and Sheet are not as good as other apps in the market.
  • Businesses running tight on budget may not find Google Workspace affordable.
  • Downloading files and folders can be a daunting task.

4. Microsoft 365

Microsoft 365 email hosting is a comprehensive service that provides businesses with professional email addresses using their domain name. It combines email hosting with a suite of productivity tools, including Word, Excel, PowerPoint, and Teams, all accessible via the cloud. The service offers secure, reliable email with features like spam filtering, virus protection, and large storage options. With a user-friendly interface and excellent integration with other Microsoft services, it’s a popular choice for businesses looking for a robust email solution.

In addition to email, Microsoft 365 provides features like shared calendars, online file storage, and collaboration tools, which help teams work efficiently. It also includes mobile apps for accessing emails and documents on the go. With Microsoft’s advanced security measures, you can trust that your business data remains safe and accessible whenever you need it.

Microsoft 365

Features Plans & Prices
  • File access from any device anywhere
  • Downloadable desktop version of Office Apps
  • Minimum 1TB storage per user per month
  • Work on files in collaboration with teammates in real-time
  • Business Basic ₹145 per user per month
  • Business Standard at ₹770 per user per month
  • Business Premium at ₹1,830 per user per month
  • Microsoft 365 Apps for Business ₹685 per user per month

Why Choose Them?

  • Your data will be automatically backed up on a cloud server.
  • Its bundled apps such as Office, One Drive, etc. are easy to use.
  • The incorporation of Microsoft 365 copilot, an AI assistant, makes 365 even more productive.

Why Avoid Them?

  • Apple users may not find it as compatible with their devices as Windows users.
  • Adapting to frequent system updates may cause a hindrance in the work of non-technical employees.
  • Requires apt infrastructure to work smoothly.

5. ZOHO

Zoho is perfect for small business owners who are looking for budget-friendly options in India. This Chennai-based company was founded in 1996 and is one of the oldest players on our list. It is a reliable and secure email hosting solution that offers both paid as well as free versions of its services. With Zoho Mail, you can create professional email addresses using your domain, giving your business a professional and authentic appearance.

Along with mail, it also bundles features such as Calendar, Tasks, Notes and Contacts that can ease day-to-day tasks. Moreover, Zoho Mail offers extensive control and customization options through its powerful Control Panel, allowing administrators to manage users, configure settings, and set up policies for business email content moderation.

zoho

Features Plans & Prices
  • Combine different plans to create the one that suits your business the most
  • Access to emails even in offline mode
  • Up to 100 GB storage per user per month
  • Tools to transfer all business mail seamlessly from other platforms
  • Workplace Standard at ₹99 per user per month
  • Mail Lite (5GB) at ₹59 per user per month
  • Mail Lite (10 GB) at ₹75 per user per month
  • Mail Premium at ₹199 per user per month
  • Workplace starting at ₹399 per user per month
  • Workplace Enterprise (Reach out to customer support).

Why Choose Them?

  • Double security checkpoints for extra protection of the employees’ accounts.
  • Users can customize their Zoho mailbox to some extent.
  • All paid versions of Zoho are ad-free.

Why Avoid Them?

  • The free version would not be apt even for a company with just 30 employees.
  • Navigating via the application can be confusing sometimes.
  • Low storage as compared to some popular e-mail hosting providers on our list.

6. Dreamhost

Next up on our list is Dreamhost, which is known to provide many cloud-based solutions for businesses. Along with a plethora of web hosting solutions, you’ll also find customizable, easy-to-use email hosting solutions. At its core, the platform believes in not losing the human touch and hence provides a reliable tech team that works at the backend to protect your data from phishing and virus attacks.

You can expect pocket-friendly prices on all their plans. Dreamhost’s email hosting service is compatible with popular email clients and offers seamless integration with other productivity tools. They also offer mobile access, allowing you to manage your emails on the go.

dreamhost

Features Plans & Prices
  • Ad-free services
  • Automatic mail delivery
  • Up to 25 GB storage per user per month
  • Accessible from multiple devices
  • Email monthly at ₹172 per user per month
  • Email yearly at ₹144 per user per month

Why Choose Them?

  • Users can get inbound spam filtering that will filter out all the unnecessary emails.
  • They have excellent customer support that is available 24/7 throughout the year.
  • In-built tools help in the easy organization of folders in your webmail.

Why Avoid Them?

  • Add-on features may result in extra charges.
  • Their custom panels are not easy to use.
  • Since the host’s data centers are located only in the US, users accessing services from other countries may face speed issues.

7. Amazon WorkMail

Amazon WorkMail is a secure and scalable email hosting service. Just like others mentioned in the list, you can set up custom email addresses using your own domain with this one as well. The platform provides advanced security features, including encryption at rest and in transit, to safeguard your emails.

When it comes to integration, the platform supports applications like Amazon Web Services (AWS) products, allowing for enhanced collaboration and productivity. Their email hosting service offers a user-friendly web-based interface and supports popular email clients. With Amazon WorkMail, you can have a reliable and secure email solution for any small business.

WorkMail

Features Plans & Prices
  • Integration with AWS Cloud Trail
  • Journaling helps in recording all mail communications
  • Up to 50 GB storage per user per month
  • Compatible with Outlook
  • Amazon WorkMail at ₹347 per user per month

Why Choose Them?

  • WorkMail gives a 30-day free trial for 25 users.
  • Collaboration with reputed migration companies like Audriga and Transend makes email migration easy.
  • The services offered by WorkMail come with AWS Key Management which will help you in control the encryption keys for your data.

Why Avoid Them?

  • Users may have to pay extra charges for additional services.
  • It is too expensive and may not do justice to its worth.
  • Their spam filtering is not as efficient as its competitors.

8. A2 Hosting

If ultimate speed and reliable email services are your thing, then A2 Hosting is the go-to choice. This feature-rich platform is designed to enhance your email management and boost your productivity to a great extent. Some incredible features in the offering include follow-up reminders, sending emails as an alias, scheduled sending of emails, priority inbox, and many more features that add to the organizing power of the host.

With A2 Hosting you can get secure access to your emails and spam protection that’ll help you keep your inbox clean. Its 20x Turbo server speed and responsive customer support are what make it our personal favorite. This host also brings with it the facility of easy and free migration of your emails and a 99.9% uptime that assures the smooth operation of your communication system.

A2host

Features Plans & Prices
  • Read receipt alerts
  • Undo sent emails and edit them
  • Up to 30 GB storage per user per month
  • Can be maintained and accessed from multiple devices
  • Professional at ₹138 per user per month
  • Pro Plus at ₹225 per user per month

*These are A2 Hosting’s short-term plans pricing

Why Choose Them?

  • Domain owners can create a customized email address without purchasing a web hosting plan.
  • 30-90 days money-back guarantee for those who do not find it right for their business.
  • Users can create email templates with their most frequently sent responses and save time.

Why Avoid Them?

  • Their long-term plans of 3 years are more affordable as compared to the short-term plans.
  • Advanced server services are available on expensive plans only.
  • The site has high renewal rates.

9. Rackspace

Rackspace is a low-priced solution for those who are seeking plans that’ll help them save more. It has been helping small businesses in their operations in India since 2013. Their advanced smart cloud solutions have been helping businesses flourish without demanding much investment.

Along with traditional email hosting the platform also offers Microsoft 365 Exchange hosting and Microsoft 365 management. Thus, along with an email with your domain name,  you can also get access to some basic apps from Microsoft Office Suite. The platform also gives a 14-day free trial which adds to the affordability of their various email hosting plans.

rockspace

Features Plans & Prices
  • Unlimited email aliases
  • Shared calendar and contacts
  • Up to 25 GB storage per user per month
  • Compatible with Outlook
  • Rackspace Email at ₹259 per user per month
  • Rackspace Email Plus at ₹346 per user per month
  • Add Archiving at ₹607 per user per month

Why Choose Them?

  • Customers will not have to sign up for any long-term plans.
  • They have an easy and simplified migration process.
  • Quick and responsive customer support is available round the clock.

Why Avoid Them?

  • Users may be charged extra for features such as unlimited storage.
  • Many users have reported slow upload speed.
  • Limited features as compared to others in this list.

10. IceWarp

IceWarp has been offering a powerful and feature-rich email hosting service in India since it entered the market in 2022. They provide advanced security measures, including anti-spam and antivirus protection, to keep your inbox secure. IceWarp’s email hosting service offers a user-friendly interface and supports popular email clients.

They also provide mobile access, allowing you to manage your emails on your smartphone or tablet. It also bundles features such as calendars, contacts, team chats, instant messaging, video conferencing, and more. With IceWarp, you can have reliable and efficient email hosting to support your business communication needs.

icewarp

Features Plans & Prices
  • Desktop app available
  • Real-time collaboration
  • Up to 200 GB storage per user per month
  • Unlimited domains
  • Startup Package at ₹2000 per 10 users per month
  • Business at ₹304 per user per month
  • For the Custom plan, you can request a quote.

Why Choose Them?

  • They offer free services for the first 3 months on most of their plans.
  • Easy to use chat rooms feature.
  • Reliable file sharing that makes communication faster.

Why Avoid Them?

  • Users may find it difficult to navigate.
  • The video calling quality is not up to the market standards.
  • May not be suitable for large enterprises.

11. Fastmail

Fastmail may not be as widely known as some of its competitors mentioned in this list, but it offers a solid email hosting solution for small businesses. While it doesn’t come with an extensive suite of productivity tools like Google Workspace or Microsoft 365, Fastmail focuses on delivering reliable email services with some valuable features such as Calendar, and Contacts.

With Fastmail, each user gets 30 GB of email storage space and standard calendaring capabilities. It offers easy management of email accounts across multiple domains, making it convenient for businesses with diverse email needs.

fastmail

Features Plans & Prices
  • Available for access from multiple devices
  • Generation of masked email for the security and privacy of users
  • Up to 150 GB of storage per user per month
  • Automatic organization of mail for better productivity
  • Individual at ₹400 per user per month
  • Duo at ₹640 per user per month
  • Family at ₹880 per user per month

Why Choose Them?

  • Users can import mail, calendars, and contacts from other email services easily.
  • Can create more than 600 alias addresses for protection.
  • Compatible with third-party apps such as Outlook and iPhone Mail.

Why Avoid Them?

  • Many users have often reported inadequacy in managing spam mail.
  • The service doesn’t come with end-to-end encryption, which makes your data more vulnerable to threats.

Free E-mail Hosting vs Paid Hosting

We’ve provided you with a variety of options, including both paid and free services in this list. Many of the providers featured also offer free trials, which can greatly enhance the overall customer experience.

Though many of you may be inclined to opt for the unpaid versions, we recommend not using them for a long time.

Moreover, paid services come with the advantage of reliable customer support, ad-free services, a larger number of visitors and more security. Many paid hosting services come with the added benefit of organization tools that can make your work process easier.

How To Choose The Right E-mail Hosting For Your Business

Now that you have a better idea of all the best email hosting services out there, we would advise you to consider this last step. Before selecting any service for your business analyze a couple of them on the following parameters……

Security – Protecting your emails from spam, malware, and phishing attacks is essential. Look for providers that offer encryption, two-factor authentication, and advanced spam filtering. A secure email hosting service ensures your confidential business data remains safe from cyber threats and unauthorized access.

Ease of Use – A user-friendly interface is essential for managing emails efficiently. The email hosting service should have an intuitive dashboard, seamless setup, and easy integration with business tools like calendars and file storage. A complex system can slow down productivity and frustrate users.

Data Storage – Email storage is crucial, especially for businesses that handle large attachments and extensive communication. Choose a provider that offers sufficient storage per user, with options to expand as your business grows. Running out of space can lead to lost emails and disrupted workflow.

Value for Money – Not all good things come at low prices. Go for a service that offers ample features along with email hosting. Companies that offer services for free mostly compromise on other vital aspects such as storage and security or ask users to pay for each feature.

Reliability & Uptime – Email downtime can affect communication and productivity. Choose a provider with at least 99.9% uptime to ensure consistent access to your emails. A reliable service prevents missed messages, delays, and potential business losses due to inaccessible emails.

Frequently Asked Questions

1. Does Google Workspace give free trials to businesses?
Yes! Google Workspace gives its users a 14-day free trial when they subscribe to any of their plans.

2. Will I get free email hosting along with my web hosting plan?
Many web hosting platforms offer free email services. However, these services do offer a dedicated server for your email needs.

3. What is the maximum mailbox storage provided by email hosting services?
Mailbox storage varies from provider to provider and from plan to plan. You can expect a minimum of 10GB to a maximum of 5TB or even more.

4. What are shared email hosting services?
In shared email hosting your data is stored on a server along with other businesses that opt for the hosting service.

5. Which type of email service is best for small businesses?
Cloud email hosting services are best for small businesses as they are more affordable and resource-saving.

Our Take

We believe having dedicated email hosting is crucial to any small business. So, boost your business’s productivity and give it a more professional look by signing up for any email hosting service from this list today!

Write to us or leave a comment if you want us to cover any of your email hosting services that we may have missed.

Shruti Maithani

Shruti Maithani is a content writer by the day and an avid podcast listener by the night. When not working she can be found paying her bills, doing her laundry, organizing or looking for interesting places to travel.


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